Education Sector and Benefits of ERP (University and Colleges)January 20, 2017
The business management software, enterprise resource planning (ERP) is usually an application of integrated applications used for collection, storing, managing and interpreting data from many business operations activities.
Modules of a college management system
Admission Module: The college ERP admission module is meant to conveniently and easily run the admission procedures of the client institution.
Fee Management: It is a groundbreaking module for fee management through completely secured gateways to pay fees without any problem.
Student Life Cycle Management: Student life-cycle management module enables you to take full account of available resources and help to understand the need of the students and respond accordingly. Academic work completed by the students can be entered through (a) Curriculum Management; (b) Grading and Advising; and (c) Progression of the students.
HR and Payroll: The HR and payroll module helps to collect the employee data from the biometric system or from the entered records.
Attendance Management & Academic Monitoring: The attendance management and academic monitoring module of a college ERP system handle the attendance requirement of institutes and all the related reports can be generated quickly to make the decision-making process faster.
Student Activity Management: The Student activity management module conveys operational and strategic goals for the student activity department and supports the operation of college’s extracurricular activities.
Library management: Library management module helps book searching, managing members, issuing books and circulating books.
A college ERP is an integrated system crafted to operate in real time without any delay, and it is a common database supporting all applications. The installation of the ERP system with accurate application and data integration done by the Information Technology (IT) department provides a consistent look and experience across modules.
What ERP does for the University?
The irreplaceable assets of a university are faculty, students and staff and each of the group have its distinctive interests within the same organization. For example, a university for a faculty is a place to teach, conduct research, and write the results of the research; students come to learn, live, and entertain; and the non-teaching staff take care of the corporate work to free the teachers and students for academic activities. A college ERP integrates teachers, students, and staff under the same umbrella.
Benefits at university from ERP
- Integration of the whole campus of the common system.
- Improvement in internal communications.
- Manual processes, elimination.
- Easy and quick access to data.
- Boosts strategic decision-making through strategic data analysis.
- Growth in planning capabilities.
- Establishment of a self-service ambiance for employees, students, and faculty.
- Capable and flawless administrative systems.
- Integration of workflow.
Higher Education and Advantages of ERP
- Improved data access for outlining and managing the educational institutions.
- Services for the administration of the faculty, students, and employees improved.
- Reduction of stationery costs.
- Increased outcome.
Implementation and associated issues
The implementation and the college management system to become fully usable require its own time. We have to give the time required to get the ultimate benefit. Again the time consumption varies for Cloud-based and web-based variants. All the aspects like customization, integration, data migration, and user training has to be done properly.
Through the automation of the daily activities of an educational institution with the help of the school ERP system results more production in lesser time.
The implementation of educational ERP sometimes demands other changes in the management of an educational institution, and the resistance to change creates difficulties though the vendor offers training and support. Hence the users like students, teachers, and staff have to devote sufficient time to get trained one to use the ERP to derive expected benefit from its implementation. Again the demanded changes should always be carried after all the phases of the ERP implementation are completed to avoid the addition of inaccuracy.
Another aspect is the investment in the process of implementation, including software pricing, annual maintenance, implementation, additional customization charges, training costs, etc. The investment should cover all the aforementioned costs.